INTRODUCTION
Digitization as a tool is playing a vital role in procurement for visibility of the amount spent and produce a cost effective measure. The aim of ERP as a digitization software is to enhance the productivity and efficiency of various departments in any organization thereby establishing high output.
Procurement of any organization is the process of acquiring goods, products, or services from outside markets. The process includes purchase planning, supply management, supply-chain handling, sourcing method, logistics, inventory, etc.
With digitizing your procurement process, you will be able to automate and streamline manual routine or task which will help agents and advisors make the best purchasing decision and also deliver optimal value to your business.
In this article, we will go through ideas to digitize and automate your procurement department.
1. ANALYZE YOUR PROCUREMENT TEAM
Before deciding to digitize your procurement department, you will need to analyze the needs of everyday processes from purchase planning, supply-chain management, logistics, sourcing methods, inventory, etc.
By properly analyzing every category, you will be able to plan, organize, and decide on how best to strategically digitize your procurement department.
2. MOVE TO THE CLOUD
The ERP cloud-based system has been in existence and is been used by several businesses to improve data or information security, sharing, increase collaboration between staff and department and so much more.
And by moving to the cloud, your ERP software will digitize your procure-to-pay process with mobile app features, analytics, business intelligence, etc.
3. TRAIN YOUR STAFF
In other to successfully migrate to the cloud-based ERP software for your procurement department, both managers and employees must undergo a training period of at least two months, to gain the necessary skills to navigate through the software without any problem.
By doing this you and your entire team will be able to speed up and promote collaboration, increase employees effectively, and also productivity when performing any task.
4. AUTOMATE YOUR DOCUMENT PROCESSING
Document management is very important in regard to the digitization of the business process. It is one of the central elements for optimizing every business operations and simplifying the workload within each department.
The ERP software is the best tool to streamline data entry, processing, achieving of documents in electronic format, integration of customer and vendors into your system. With CARROTSUITE you get to automate documents such as invoices, order response, delivery notes and so much more.
5. RECRUITING OF STAFF DIGITALLY
With the evolution of technology, ERP software has helped businesses in the processes and recruitment of employees, perform the online interview, and so on. This helps in saving time, cost, hiring the right employee with the right skill, and digitizing your procurement department.
6. CUSTOMER RELATIONSHIP MANAGEMENT
Managing customer relationships is a critical part of any process or department in your organization. Digitization requires that the management of customers relationship remain successful.
Taking advantage of your ERP software analytics and business intelligence tool can be very helpful in identifying possible customer problems, and information gathered through these methods can help managers make an educated decision about future initiatives.
7. RISK ASSESSMENT AND MANAGEMENT
The term “VUCA” (which stands for VOLATILITY, UNCERTAINTY, COMPLEXITY, and AMBIGUITY) describes the situation of constant, unpredictable change that is now a norm in areas of the business world.
And depending on the industry, risk management principles will continue to be relevant and companies need to be proactive in adopting a VUCA lens when implementing risk management. So it is necessary for your ERP software to meticulously monitor the value chain across all tiers to maintain a competitive edge.
8. BUSINESS PROCESS
One of the biggest results of digitization is the increase in the speed of business processes and with the automation of procurement processes, everything from file storage, file sharing, collaboration, information on supply and demand moves faster.
In order to realize the full potential of the ERP software revolution, companies with procurement team must restructure their entire way of thinking to align with the new technology.
9. OUTSOURCING OF OTHER SUPPLIER
Many organizations often feel that it is in their best interest to outsource for a second supplier which in oftentimes is a form of insurance against the unexpected.
ERP software would allow for the assignment to be outsourced to other suppliers based on cost, location, and much more.
10. DIGITAL SIGNING OF DOCUMENT
In the past where companies (managers, etc.) would have to sign any document in the office. But with the digital transformation from your ERP, you get to take the next step with digital sighing to organize and prevent the unnecessary cost.
This means that you would have to adapt to the service of e-signature, using features from your ERP software to sign procurement documents and other package documents of the business.
CONCLUSION
Procurement is more than just purchasing goods and services from an outside source, it relies on strategic planning and careful observation to meet product target, deadline, and quality standards. And as CARROTSUITE ERP SOFTWARE becomes a vital part of your business, it begins to grow and stand the test of time.